Registration

The conference offers a range of registration options including rates for members, students, and to make conference access as equitable as possible, reduced registration costs for those residing in low, lower middle, upper middle-income economies. Day registrations are also offered, however, must be paid in advance at the time of registration, since there is no facility to pay on the day.

• To receive members rates you must be a current member of either IAIR or IACCP and show evidence of such. You can sign up for membership at each organisation’s websites.
• Reduced rates for those currently living in a non-high-income country follow the World Bank classification – see the World Bank FAQ page. If you think you are eligible for this discounted rate you will be required to provide evidence of current residency status in the registration form. Those who do not provide this information will be ineligible to register with these rates.
• Student rates apply to current students studying at an educational institute. Students from a non-high-income country or currently residing in a non-high-income country are also eligible for an additional reduced rate. If you think you are eligible for this discounted rate you will be required to provide evidence of enrolment student status in the registration form. Those who do not provide this information will be ineligible to register with these rates.

Payment processing will be handled through the University of Queensland's online portal. Fees for processing through the system are included in registration fees. However, you may check with your bank whether you are charged currency conversion fees as payments are only accepted in Australian dollars (as indicated in the table). After the payment has been processed, you will be redirected back to the conference website.

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Full Registration Inclusions

• Access to all Congress sessions
• Daily Catering: Morning Tea, Lunch, Afternoon Tea
• One ticket to the Welcome Reception (please confirm your attendance upon registering)
• One Conference Dinner Ticket Reception (please confirm your attendance upon registering)

Day Registration Entitlements

• Access to all Congress sessions on day of registration
• Access to the Exhibition & Posters on day of registration
• Daily Catering: Morning Tea, Lunch, Afternoon Tea on day of registration
• Neither the Welcome Reception nor Conference dinner is not included as part of the day registration. The Welcome Reception and Conference Dinner must be paid separately.

Full Registration Rates*

*Prices do not include the Australian Goods and Services Tax of 10%, which will be applied at payment.

Single Day Rates and Optional Extras

Payment Deadlines

To receive the early bird registration rate, registrants must register and pay in full by Midnight AEST Monday 3 March 2025. If Payment is not received by this date, then registrations will be automatically transferred to the standard registration rate and the invoice reissued.

All accepted speakers and poster presenters must register by the 8^th of April 2025 to be included in the program. Speakers who do not register by this time will have their acceptance revoked.

Invitation Letters

If formal invitation letters are required to access a visa or are needed by accepted speakers or poster presenters for other reasons, only fully paid registrations will be eligible. Requests for such a letter can be made after registration is complete and directed to the conference secretariat. Please note that proof of paid registration is required for the visa letter.

Social Functions

Delegates must note that some social functions may reach their capacity limits and tickets are only guaranteed on a first come first served basis. Please indicate your intention on attending these events in the registration from and reserve additional tickets. The organisers cannot guarantee that additional tickets will be available to purchase during the conference.

Cancellations and Refunds

Cancellations must be notified in writing to the Congress Secretariat. Cancellations made by 28 May 2025 will result in a full refund less $150 to cover administration costs. However, refunds will not be able to be processed until the conclusion of the conference. As an alternative to cancellation, your registration may be transferred to another person by 20 June 2025, without incurring any cost penalty.

Refunds for cancellations received after 28 May 2025, will only be made in exceptional circumstances. The organisers reserve the final decision on a case-by-case basis for granting a cancellation in extenuating circumstances.

From 2 May 2025, no refunds will be provided for a transfer of registration. There will be no cancellation allowance for failure to secure a visa to Australia. The organisers must be advised in writing of any alterations or transfers.

The conference organisers accept no liability for circumstances that cause a registered individual to not be able to attend the conference – including inability to secure a visa, sickness, or other such events. It is strongly recommended that travel insurance be secured personally upon registering.